Welcome, Coaches!
This page will provide you with all the help you need to successfully participate with Diamond Allegiance for the upcoming season. Please read carefully.
Let’s get started!
Team Registration
Players Register with Your Club
The first step in the process is to have your players register with your club. The Diamond Allegiance 2025 Player Membership will be embedded in your player registration. If you are unsure, please reach out to SportsEngine to confirm the membership is part of your registration.
When your registration is ready to launch, send your player registration to your members. You can find your player registration in your SportsEngine HQ. If you need help locating your registration in your SportsEngine HQ, follow the steps below:
- Navigate to your SportsEngine HQ.
- Once in “SportsEngine HQ,” click the Registration tab, then choose Registrations.
- Choose the Enabled tab, and click the “title” of your player registration.
- On the right side, click the option that says Get Registration Link.
- Copy that registration URL link.
- You can then email this link to your players, post it on socials, etc.
During the registration process, the players will acquire the Diamond Allegiance 2025 Player Membership, making them eligible to participate with a Diamond Allegiance sanctioned club during 2024-25.
Create and Connect Season
Walk-Through Videos:
To locate the walk-throughs, start by selecting the blue Need Help? tab on the right side of the screen.
- Need Help? > Season Management > Create a Season
- Need Help? > Season Management > Share a Season with Your Affiliation
Create Your Season in Season Management
Creating your season in Season Management and connecting the season with Diamond Allegiance is the next step before we can create divisions, teams, and roster players. To create and connect your season in Season Management, follow the steps below:
- From HQ, click Competition > Season Management.
- Click Add Season.
- Enter the Season Name (Ex. [Your Club Name] Season), Sport, Start Date, and End Date.
- Click Add Season.
- On the next page, click Connect to a Season
- In the Season dropdown, select Diamond Allegiance 2025 Season > Connect Season
Creating Divisions and Teams
Walk-Through Videos:
To locate the walk-throughs, start by selecting the blue Need Help? tab on the right side of the screen.
- Need Help? > Season Management > Add Divisions to a Season
- Need Help? > Season Management > Manually Add Teams to a Season
Create Your Divisions and Teams
Now that you have created your season, let’s get started with creating your divisions and teams. To create divisions, follow the steps below:
- Click the Divisions tab.
- Click Add Divisions. Enter the Division Names for each.
- Click Add Divisions when completed.
With divisions created, we can now create teams. To create teams, follow the steps below:
- Click the Teams tab to begin creating teams manually.
- Click Add Teams (All teams must be in a division. When adding teams, you will select the correct division at the time of team creation).
Rostering Players
Walk-Through Videos:
To locate the walk-throughs, start by selecting the blue Need Help? tab on the right side of the screen.
- Need Help? > Season Management > Add Players or Staff to a Roster
Roster Players to Your Teams
With divisions and teams now made, we can start rostering players to your teams. To start rostering players, follow the steps below:
- Click Rostering.
- Under People, use the Assign dropdown to select players or staff.
- Next to Quick Filters, click Member Directory or Registration and select which registration to pull members from.
- If desired, search for a member by name.
- To narrow the search, click the Filters icon and apply any filters.
- Click Apply.
- Check the box(es) by the member(s) to select them.
- To roster, click the add person icon, select the team, or drag and drop the member(s) into the proper team.
If rostering staff, enter the Role and, if applicable, check the Team Admin box, then click Assign. Click here to learn more about the Team Admin permission.
To remove a rostered member:
- Click the team’s name to view the rostered members.
- On the right side of the member’s name, click Remove.
- Once successfully removed, a success notification will show.
Submit Rosters
Walk-Through Videos:
To locate the walk-throughs, start by selecting the blue Need Help? tab on the right side of the screen.
- Need Help? > Season Management > Share Teams with Your Affiliation
Submit Your Rosters to Diamond Allegiance
The last and final step is to submit your rosters to Diamond Allegiance. To submit your rosters, follow the steps below:
- Click the team name you’d like to submit.
- Click Share Team.
- Ensure the organization and division are correct.
- Click Next.
- Choose the Staff Role from the drop-down.
- Click Next.
- The screen will show you the number of staff/coaches who will receive the coach membership > select Get Memberships.
- Select Review Order.
- Since the membership is free, the system will acquire the membership for the coach(es).
Note: Your players must have a Diamond Allegiance membership to be eligible to participate. Most players will acquire the membership themself while registering for their club. If a player does not have a membership, follow the steps below to acquire the Diamond Allegiance membership for the player:
- In the left-hand navigation of your HQ, click Members > Directory.
- Using the search function, find and click the desired profile name.
- In the top right-hand corner of the profile page click the three dots > Buy Membership (note: no payment is needed as this is a $0 membership).
- Select the Diamond Allegiance 2025 Player Membership.
- Review the membership and click Review Order.
In-Flight Onboarding Communication – To point clubs that are onboarding to resources and provide information
Hello (Insert Diamond Allegiance Club/Affiliate),
An exciting tool is being added to your technology suite, as part of your relationship with Diamond Allegiance. We have partnered with SportsEngine to build and launch affiliated season management, a tool to seamlessly support memberships, roster submissions, eligibility tracking, and a pathway for data to flow up to Diamond Allegiance from all of its clubs.
We want to clarify what that means for you and let you know the support available during this process.
What is season management?
Season Management inside of SportsEngine HQ is a one-stop shop for all things relating to your baseball season. You can collect stats, build rosters, schedule games and events, and so much more. It will tie to directly to us at Diamond Allegiance, enhancing connectivity and simplifying the process.
- Clubs will build and submit rosters, all from a single location in SportsEngine HQ.
- Clubs will have access to our schedule assistant to help set up schedule rules, manage facilities, generate matchups, and schedule games.
- SportsEngine help content and walk throughs will be available to guide club administrators every step of the way.
- A connected mobile experience through the SportsEngine mobile app
- Membership, visibility, and a detailed dashboard will be available for tracking purposes
In addition to Season Management, we will be utilizing the Diamond Allegiance membership. Memberships provide a variety of benefits for an organization:
- Using the memberships and eligibility functionality, organizations can generate great insights through our reporting tools.
- Memberships will be primarily acquired through registration, but now memberships can also be acquired through season management in certain circumstances.
- Optimize an organization’s ability to share membership data up to Diamond Allegiance.
- Simplify the tryout process to manage and run tryouts easily.
To get started, here is the help documentation to assist in learning the tool. Contact your account manager with any questions you may have.
Retroactive Communication – For super clubs to use for their affiliates
Hello (Insert Diamond Allegiance Club/Affiliate),
As part of your relationship with (insert super club) and Diamond Allegiance, an exciting tool is being added to your technology suite, as part of your relationship with Diamond Allegiance. We have partnered with SportsEngine to build and launch affiliated season management, a tool to seamlessly support memberships, roster submissions, eligibility tracking, and a pathway for data to flow up to Diamond Allegiance from all of its clubs.
We want to clarify what that means for you and let you know the support available during this process.
What is season management?
Season Management inside of SportsEngine HQ is a one-stop shop for all things relating to your baseball season. You can collect stats, build rosters, schedule games and events, and so much more. It will tie to directly to us at Diamond Allegiance, enhancing connectivity and simplifying the process.
- Clubs will build and submit rosters, all from a single location in SportsEngine HQ.
- Clubs will have access to our schedule assistant to help set up schedule rules, manage facilities, generate matchups, and schedule games.
- SportsEngine help content and walk throughs will be available to guide club administrators every step of the way.
- A connected mobile experience through the SportsEngine mobile app
- Membership, visibility, and a detailed dashboard will be available for tracking purposes
Your roster submissions and data will flow up to (insert super club) moving forward for a more connected experience. You will continue to use Diamond Allegiance memberships as well in this process and those will still be primarily collected through registration like before.
Help Center
Help Tab
The Help tab has task-specific Walk-throughs that provide easy on-screen instructions that walk you through the selected task. Click Need Help? and use the search or browse the sections to find the Walk-Through you need to get the job done.
Additionally, use the search bar to find help articles from our library.

At the bottom of the Help tab, the Other Resources section includes our support site, Training Camp, and News Center links. Click Need Help? > Other Resources to view the links.
Academy Tab
The Academy is a series of training modules that cover an entire area of the system rather than a single task. Using on-screen walk-throughs and videos, whether you’re a new admin or an experienced user needing to refresh your knowledge, you’re able to access comprehensive training on the system at all times. Click Need Help? > Academy tab to view the modules.

Training Camp
Training Camp is a video library with tutorials for Admins, Team Staff, and Parents. Use the top navigation bar to select the section and view the videos available.

Contact Us
Implementation Rep
Your implementation rep will help you get started with all things SportsEngine. Your implementation rep will be with you upon accepting an order and will guide you through the process of how to operate in your SportsEngine HQ.
Account Manager
Your account manager, Kris Long , is available to assist your club with the strategy and vision of your club and is here to help build a partnership with you. Any account related questions can be directed toward Kris who will work along with you to help your club succeed.
Technical Help
Please direct any technical support related questions to our support team. If you are an administrator and would like to reach out to our Customer Success team regarding any issues or questions, please click Need Help? > Contact Us > Send Us a Message to start a live chat with our support team.
To schedule a call, click Need Help? > Find a Time > General HQ and Website Support or Registration Form Changes, according to your support needs. Select from the team’s available dates and times and fill out the form.

We can also be reached by email at help@sportsengine.com. Our team will review your message and respond accordingly.